• No, URTC is a collaborative/exploratory forum for sharing and presenting student research and innovations made in the technological sphere! Our conference is aimed towards generating interest and discussion in new breakthroughs in technological research.
• General registration to attend the conference for the public opens up each year after the submission period ends, when we have finalized the head count for our student presenters. If you do not yet see a way to register for the conference, please check back after the submission period is over.
• Of course! Registration for the general public (conference “attendees”) opens after the submission period, so if registration is not yet open, please check back then.
• Thank you for your interest in URTC! If you are: • an industry professional, college faculty, or grad student, please consider either acting as a guest speaker/panelist for the conference or participating as a peer reviewer for submissions to the conference! You may also attend the conference as a general attendee • a member of the general public, please consider attending the conference as a general attendee
• Yes! As long as you meet our eligibility guidelines, you are fully eligible to participate in URTC, whether as a presenter or as an attendee.
• As long as your research was completed prior to graduation, you are eligible to present at URTC.
• As long as your research is associated with an undergraduate program, you are eligible to submit as a paper presenter (or with a poster/lightning talk). This includes but is not limited to: participation in an official faculty-mentored research program, informal mentorship by university faculty, substantial collaboration with an undergraduate or graduate student, etc.
• If you are not associated with an undergraduate program, you may not submit as a paper presenter, but you may be eligible to submit as a poster presenter or as a lightning talk.
• Affiliation with AP, IB, or other “college-level” high school program does not qualify as undergraduate affiliation. Please see our answer concerning high school students not affiliated with a university program.
• We consider institutional affiliation with respect to your status when you were completing your research. Furthermore, you would be considered "college-bound" until the fall, at the start of the semester. Because you would have completed your research during your time in high school, unless you had worked with a college research program, you would not be eligible to submit a paper. Please see our answer on high school students not affiliated with a university program.
• No special restrictions at all! As long as you follow all applicable governmental laws and guidelines as well as institutional policy applicable to minors before and during URTC, you’re all set.
• Yes, you can be listed as an author on all submissions and publications! As long as you follow IEEE’s guidelines on publishing ethics. You may also attend URTC as a general attendee, but you may not be part of the presenting team for the conference.
• The only difference between early submission and regular submission is when your notification of acceptance is given. Earlier notifications of acceptance are useful, for example, for students outside of the US who need more time to set up travel and other logistic matters. Your “chance of acceptance” is not affected by when you submit.
• We do not publish any acceptance rates or statistics as we do not want prospective presenters to fixate on the numbers. While URTC is a very prestigious conference, it is not the college admissions process. Our policies and processes are very similar to other, professional conferences in the research world.
• A committee of faculty members, industry professionals, and grad students are assembled each year to review, discuss, and accept submissions. All reviewers have the qualifications necessary to critically evaluate student work.
• You can email the conference chairs if you’re unsure of your research’s relevance to our conference! While we will not formally review any full abstracts and make no guarantee of your work’s admission into URTC, you may send us a few sentences about your project and some clarification of why you think it is relevant.
• Unfortunately, you must meet the 5-page limit for both submission and publication. The review committee has to manually read through, evaluate, and discuss each student submission for approval.
• No. All manuscripts submitted to URTC must not be in review or published in substantially similar form to any other journal, conference, or other third party. After URTC ends, all paper presentations will be published as conference proceedings in the IEEE Xplore database. If your work has already been published—it cannot be currently in review—but you would still like to present your work without publication through URTC, please consider presenting with a poster presentation or a lightning talk. If you would like to present as a paper presenter without publication, please contact the conference chairs.
• Yes! You may submit your work either as a poster presentation or as a lightning talk, which does not publish material in IEEE Xplore. If you wish to participate as a paper presenter but not publish your work with us, please contact the conference chairs.
• Please follow IEEE’s guidelines on publishing ethics. Contributors who are determined to not meet the requirements for authorship may be listed in the Acknowledgment section. Please note that all listed authors must consent to the publication or otherwise submission of all material, and all acknowledged contributors must be sufficiently notified of the acknowledgment.
• Please contact the conference chairs for assistance.
• Yes. It is mandatory, in all major journals, that copyright of a paper is transferred to them before publication takes place. This is universally accepted in the research world and is meant to, for example, prevent authors from publishing the same work in other venues, allow subscribers of the journal to feel secure that they have subscribed for exclusive content not found elsewhere, and solidify the binding legal agreement between the author and the journal concerning publication of the work.
• Student presenters are asked to fill out an IEEE Copyright Form prior to the conference. Failure to fill out the form prevents a presenter from having their work published in the IEEE Xplore database. If you wish to present at URTC but do not wish to publish your work in IEEE Xplore, please consider presenting through a poster presentation or lightning talk. If you have already been accepted for a paper presentation but do not wish to publish in IEEE Xplore, please contact the conference chairs.
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